CCLCCA By-Laws
By-Laws of the Carver County Licensed Child Care Association
Article I: Names
1.1 This organization shall be known as the Carver County Licensed Child Care Association. (CCLCCA)
Article II: Purposes
2.1 The Carver County Licensed Child Care Association is founded as an independent non-profit
organization of Licensed Family Child Care Providers concerned about child care, and committed to
further development of childcare programs through cooperative action to guide providers to quality
care. Its activities shall be limited to charitable and educational purposes within the meaning of Section
501 (c) (3) of the Internal Revenue Code.
Article III: Membership
3.1 Membership in the organization shall consist of currently active Licensed Family Child Care
Proǀiders͕ for the purpose of the association bLJlaǁs ǁhen ͞FamilLJ Child Care Proǀiders͟ is referenced it
is referring to Family Child Care and Group Family Child Care Providers. Only Carver County Licensed
Family Child Care members of the association are allowed to vote on elections and general business.
3.2 Licensed Family Child Care Providers shall become members by having paid annual dues as will be
fixed by the board.
3.3 Membership is open to center based child care and Licensed Family Child Care providers from other
counties. These members may not vote, head a committee or serve on the Board of Directors.
3.4 All members will be listed on the association website, www.cclchildcare.org.
Article IV: Board of Directors
4.1 General Powers: The affairs of the Association shall be managed by a Board of Directors not to
exceed sixteen (16) members.
4.2 The Board of Directors shall be composed of at least five (5) and shall not exceed sixteen (16)
members.
4.3 The five (5) elected officers of the Association (President, Vice President, Secretary, Treasurer, and
Website Coordinator) shall be automatically qualified as members of the Executive Board.
4.4 Elected officers shall be qualified provided they are a member of the Association and Licensed as a
Family Child Care Provider in Carver County.
4.5 Officers shall have the right to one vote on each issue to be voted on at the meetings of the Board of
Directors and/or Executive Board.
4.6 The Board of Directors shall have no more than ten (10) Child Care Support Representative positions
elected by the Association members annually.
4.7 Members seeking Child Care Support Representative (CCSR) positions on the Board shall be qualified
provided they are a member of the Association and Licensed as a Family Child Care Provider in Carver
County.
4.8 Each Child Care Support Representative shall have the right to one vote on each issue to be voted on
at meetings of the Board of Directors.
4.9 The Board of Directors shall have no more than two (2) Liaisons per organization that the Board
deems as necessary to be affiliated with, provided that the organization has similar interests at hand.
4.10 Liaison persons shall be qualified provided that they are a member of the Association and Licensed
as a Family Child Care Provider in Carver County.
4.11 Liaison persons shall have the right to one vote on each issue to be voted on at the meetings of the
Board of Directors. If two people share one position, there is one vote per position.
4.12 The Board of directors shall have three (3) appointed positions that shall be automatically qualified
as members of the Board of Directors (Training Coordinator, Membership Coordinator, and
Organizational Representative).
4.13 Appointed positions shall be qualified provided they are a member of the Association and a
Licensed Family Child Care Provider in Carver County.
4.14 Appointed positions shall have the right to one vote on each issue to be voted on at the meetings
of the Board of Directors. If two people share one position, there is one vote per position.
4.15 The members of the Association shall have the authority through voting by a majority vote of the
members present to alter, accept, or reject any action by the Board of Directors and working
committees.
4.16 A Quorum at any Board of Directors meeting shall consist of at least a 50% majority of the Board
members.
4.17 Any members of the Board of Directors missing three (3) unexcused consecutive meetings shall be
dismissed. Written notification of dismissal will be sent.
4.18 A member of the Board of Directors may be dismissed for cause only on the grounds of clear
nonfeasance in office. For such dismissal, a 2/3 majority at a General Meeting is required, but only after
the member is a given ten (10) day written notice specifying the cause.
4.19 The Board of Directors shall have power to make decisions and conduct business of the Association.
4.20 The Board of Directors: President, Vice President, Secretary, Treasurer, MLFCCA Representative,
Training Coordinator, Membership Coordinator, Website Coordinator, Child Care Support
Representatives and Liaison Persons shall serve no more than two (2) consecutive terms in the same
position. All board positions may serve beyond term limits until a successor is found for the board
position.
ARTICLE V: OFFICERS ELECTED AND APPOINTED POSITIONS
5.1 Officers of the Association (President and Vice President) shall be elected by the members of the
Association at a spring meeting in a manner fixed by the Board of Directors, and shall hold office for one
(1) year from June 1 to May 31 or until their successors are elected and seated by the Board of Directors.
With the exception of the Vice President who will hold (1) term as Vice President and one (1) term as
President. This is providing a two (2) year position to the board. Officers of the Association (Secretary,
Treasurer, and Website Coordinator) shall be elected by the members of the Association at a spring
meeting in a manner fixed by the Board of Directors, and shall hold office for two (2) years from June 1
to May 31 or until their successors are elected and seated by the Board of Directors.
5.2 The Appointed positions of the Board of Directors shall be appointed by the Board of Directors at a
time following the spring election, and shall hold office for two (2) years from June 1 to May 31 or until
their successors are appointed and seated.
5.3 Any vacancy occurring as a result of a vacancy in an officer͛s position or appointed position shall be
filled by the Board of Directors or at the Board of Directors option, by the members at a time and place
in a manner as fixed by the Board.
5.4 Officers and Their Responsibilities Shall Be:
A.) PRESIDENT
The President (1 year term) shall be generally responsible for carrying out the objectives and purposes
of the Association. The President presides at all meetings of CCLCCA appointing all committee
chairpersons, contact speakers when appropriate, and shall call special meetings of the Board whenever
deemed necessary or upon the written request of the Board of Directors as provided for in the By-laws,
or by a 2/3 majority. The President is designated by the Board of Directors to review checks and drafts
issued upon funds of the Association or to execute such check or the drafts in the absence of the
Treasurer. The President shall, at the end of the term of office, go into the function of past President as
an advisory position for one year.
B.) VICE PRESIDENT
The Vice President (1 year term) shall perform the duties of the President in the event of their absence,
resignation, or inability to perform their duties and shall assist the President in carrying out their duties
and with the help of the President, assist them in monthly meetings. They shall perform such additional
duties as may be assigned to them by the resolution of the Board of Directors. The Vice President will
move to a 1-year Presidents position following a 1-Year Vice President term.
C.) SECRETARY
The Secretary (2 year term) shall keep correct records by Roberts Rule of Order of all general meetings
and Executive Board Meetings, and shall perform such other duties as may from time to time be
designated to them by the Board. They shall be in charge of files and records and open them for
examination at a convenient and appropriate time at the request of any member of their organization.
They shall write all correspondence for the organization. They shall also act as historian and keep such
records as necessary.
D.) TREASURER
The Treasurer (2 year term) shall have charge of the funds of the Association, and make reports to the
board of Directors at the monthly meetings. Assist with the audits; prepare financial records and filing of
all tax forms required by the IRS.
E.) WEBSITE COORDINATOR
The Website Coordinator (2 year term) shall be responsible for the maintenance of the CCLCCA website
and marketing business. The Website Coordinator shall be elected for a two year term and is a voting
member of the board. If more than one person fills the position, the vote will be shared.
F.) PAST PRESIDENT
They shall function in an advisory position to the President and the Board of Directors and they shall
have the option to attend Board meetings if desired for one year.
5.5 The Secretary term will be elected in the spring to hold office beginning June 1st in the following
years: 2015, 2017, etc.
The Treasurer and the Website Coordinator will be elected in the spring to hold office beginning June 1st
in: 2016, 2018, etc.
5.6 Elected officers (President, Vice President, Secretary, Treasurer, Website Coordinator) shall serve
until a successor is elected. All officers will be seated on a sub-committee.
5.7 Appointed Positions and Their Responsibilities Shall Be:
A) Training Coordinator
The Training Coordinator shall be responsible for organizing and coordinating all training events
and shall be present at all training events or schedule a Community Support Representative to assist.
Communicate all training information to the Board of Directors on a monthly basis, maintain all training
records and follow the training policies for all training issues. The Training Coordinator can assemble
committees as needed to assist in planning and production of training events. The Training Coordinator
shall be appointed by the Board of Directors for a two year term and is a voting member of the Board of
Directors. If more than one person fills the position, the vote will be shared.
B) Membership Coordinator
The Membership Coordinator shall be responsible for incoming memberships and annual
renewals, shall handle all clerical aspects of membership, shall print membership sign in sheets for
monthly trainings, and shall report monthly updates of memberships at board meetings. The
Membership Coordinator shall be appointed by the Board of Directors for a two year term and is a
voting member of the board. If more than one person fills the position, the vote will be shared.
C) Organizational Representative
The representative will be seated on the above Board of Directors with voting power at the
meetings of the Board of Directors and will keep the local Association informed on all matters pertaining
to State and / or County Associations. The State Association Representative will cast votes at Minnesota
Licensed Family Child Care Association meetings. The Alternate State Representative does not have
voting privileges at the CCLCCA Board meetings and at the State association meetings when the State
Representative is present. (The alternate State Representative may vote only when the State
Representative is absent).
a) One Organizational Representative shall be appointed by the members of the Board at a time
and place in the spring in a manner fixed by the Board and shall hold office for one (1) year from June 1st
to May 31st and until their successors shall be elected and seated. The Executive Board will appoint one
Organizational Representative.
b) Any vacancy occurring in the Organizational Representative positions shall be filled by the
Board͕ or at the Board͛s option͕ bLJ the members at a time and place and in a manner as fidžed bLJ the
Board.
c) Organizational Representative Responsibilities be:
The representative will be seated on the above Board of Directors with voting power at
meetings of the Board of Directors and will keep the local Association informed on all matters pertaining
to that organization. The appointed Organizational Representative Alternate will perform these duties
when the Organizational representative is unable to on behalf of the CCLCCA.
D) Hospitality Coordinator
The Hospitality Coordinator helps provide refreshments for our trainings every month. Making
sure water is available along with napkins, silverware, treats, and other catering needs. The Board of
Directors would like to have at least two providers serve on this committee. That would ensure that
someone would be in attendance at trainings on a consistent basis. Time commitment is minimal for this
committee.
5.8 All Appointed positions will hold the same office for two (2) years. The Training Coordinator and
Hospitality Coordinator will be appointed in the spring to hold office in the following years: 2016, 2018,
etc. The Membership Coordinator and the Organizational Representative will be appointed in the spring
to hold office in the following years: 2015, 2017, etc.
5.9 Appointed Positions shall serve no more than two (2) consecutive terms in the same position. The
board positions may serve beyond term limits until a successor is found for the board position.
ARTICLE VI: CHILD CARE SUPPORT REPRESENTATIVES
6.1 Child Care Support Representative shall be elected by the members of the Association at a time and
place in the spring to hold office in a manner fixed by the Board and shall hold office for one (1) year
from June 1 to May 31 or until their successors shall be elected and seated.
The following communities or groups of communities shall be eligible to be represented on the board by
a childcare support representative.
Carver, Chanhassen, Excelsior, Chaska, Cologne, Hamburg, Norwood/Young America, Waconia,
Watertown, New Germany, Mayer, Victoria
6.2 Any vacancy occurring in a Child Care Support Representative position shall be filled by the Board of
Directors, or at the Board of Directors option, by the members at a time and place and in a manner as
fixed by the Board of Directors.
6.3 Child Care Support Representatives responsibilities shall be:
A.) Act as a contact person within the community between providers and the Board of Directors
to guide the direction of CCLCCA.
B.) Work with communications within each community, assist with mailings, and other public
relations duties assigned by the Board of Directors.
C.) The Support Representatives are expected to hold networking opportunities for providers in
the community as determined by individual community needs.
6.4 Child Care Support Representatives shall serve no more than two (2) consecutive terms in the same
position. The board positions may serve beyond term limits until a successor is found for the board
positions.
ARTICLE VII: LIAISON PERSONS
7.1 One Liaison Person shall be elected by the members of the Association at a time and place in the
spring in a manner fixed by the Board and shall hold office for one (1) year from June 1 to May 31 or
until their successors shall be elected and seated.
ϳ͘Ϯ AnLJ ǀacancLJ occurring in the Liaison Person positions shall be filled bLJ the Board͕ or at the Board͛s
option, by the members at a time and place and in a manner as fixed by the Board.
7.3 Liaison Person Responsibilities Shall Be:
A.) Act as contact person within county between providers and Board of Directors to guide the direction
of CCLCCA.
B.) Chair a committee such as the Provider of the Year, Nominating Committee, Fundraiser Committee,
Newsletter Committee or Committees for special projects adopted by the Board of Directors.
7.4 Liaisons shall serve no more than two (2) consecutive terms in the same position. The board
positions may serve beyond term limits until a successor is found for the board position.
ARTICLE VIII: EXECUTIVE BOARD AND BOARD OF DIRECTORS
8.1 The Executive Board shall consist of the President, Vice-President, Secretary, Treasurer, and Website
Coordinator.
8.2 The members of the Association shall have the authority through voting by a majority vote of the
members present to alter, accept, or reject any action by the Executive Board/Board of Directors and
working committees.
8.3 A Quorum at any Board of Directors meeting shall consist of at least a 50% majority of the Board
members.
8.4 Any members of the Board with unexplained absences of three (3) consecutive meeting shall be
dismissed. Written notification of dismissal will be sent.
8.5 A member of the Board of Directors may be dismissed for cause only on the grounds of clear
nonfeasance in office. For such dismissal, a 2/3 majority at a General Meeting is required, but only after
the member is given a ten (10) day written notice specifying the cause.
8.6 The Board of Directors/Executive Board shall have power to make decisions and conduct the
business of the Association.
8.7 The Executive Board shall decide which organizations/agencies will have non-voting representation
on the Board.
Article IX: Meetings
9.1 Board Meetings of the Association shall be held on a regular date to be determined by the Board. All
Board meetings are open to members. If you would like to attend the Board meeting or be put on the
agenda, you should contact your Support Representative seven (7) days in advance.
9.2 General meetings of the Association shall be held monthly during the training year on a regular date
to be determined by the Board of Directors.
9.3 The Board of Directors and Executive Board meetings may be held at any time at the call of the
President or at the request of any three (3) members of the Board of Directors/Executive Board.
9.4 Special general meetings may be called by a majority vote of the Board of Directors. Seven (7)
written days notice shall be given of any special general meeting.
9.5 A quorum at any general meeting or special meeting shall consist of no less than five(5) members
including the Executive Board.
9.6 All questions and matters proposed for consideration at general meetings shall be determined by
simple majority vote of those present, unless otherwise specified in this document.
Article X: Elections
10.1 A nominating committee will be appointed by the Board of Directors to put forth a ballot for the
spring election.
10.2 Nominations for elective positions may be made by any individual member at the appointed
meeting.
ϭϬ͘ϯ Indiǀiduals nominated shall proǀide their oǁn ͞background information͘͟
10.4 A nominee must be a paid member of the Association one month prior to elections to be
nominated for an elective position.
Article XI: Committees
11.1 The Board of Directors or President may designate one or more committees. Members of the
committees shall be voluntary. Committees shall have such authority as shall be delegated by the Board
of Directors.
11.2 Each committee shall have representation of at least one Board member.
Article XII: Amendments
12.1 These By-Laws may be amended by a 2/3 majority vote of the membership present at a monthly
meeting. All amendments shall be submitted in writing to all members at least ten (10) days before the
meeting. Only members of the Association shall receive by-laws and be able to vote.
Article XIII: Roberts Rule of Order
ϭϯ͘ϭ The rules contained in ͞Roberts Rule of Order the Standard Guide of ParliamentarLJ Procedure͟
shall govern this Association in all cases to which applicable, and in which not inconsistent with the by-
laws of this Association.
Article XIV: Operational Limitations
14.1 Notwithstanding any other provision of these by-laws the Association shall not carry on any other
activities not permitted to be carried on (a) by a corporation exempt from Federal Income Tax under
Section 501(c) of the Internal Revenue Code of 1954 (or the corresponding provision of any future
United States Internal Revenue Law) or (b) by a corporation contribution to which is a deduction under
Section 170(c) (2) of the Internal Revenue Code of 1954 (or corresponding provisions of any future
United States Internal Revenue Law).
14.2 No substantial part of the activities of the Association shall be the carrying on of propaganda. The
Association shall not participate in or intervene in (including the publishing or distribution of statements
of) any political candidate for public office.
Article XV: Dissolution Clause
15.1 Upon the dissolution of the Association, the Executive Board shall after paying or making provision
for the payment of all of the liabilities of the Association dispose of all of the assets of the Association
exclusively for the purpose of the Association in such manner or to such organization or organizations
organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at
the time qualify organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or
corresponding provision of any future United States Internal Revenue Law) as the Executive Board shall
determine. Any of such assets not so disposed of shall be disposed of by the Circuit of the County in
which the principal office of the Association is located, exclusively for such purposes or to such
organization or organizations as said court shall be determined, which are organized and operated for
such purposes.
Article XVI: Right of Participation
16.1 No person(s) shall be denied the service of facilities of this Association, or be excluded from
membership and perturbation therein because of race, color, creed, sex, or religion and discrimination
of any kind in this regard is expressly prohibited.
CCLCCA By-Law History
Revisions Approved March 2001
Revisions Approved
Article I: Names
1.1 This organization shall be known as the Carver County Licensed Child Care Association. (CCLCCA)
Article II: Purposes
2.1 The Carver County Licensed Child Care Association is founded as an independent non-profit
organization of Licensed Family Child Care Providers concerned about child care, and committed to
further development of childcare programs through cooperative action to guide providers to quality
care. Its activities shall be limited to charitable and educational purposes within the meaning of Section
501 (c) (3) of the Internal Revenue Code.
Article III: Membership
3.1 Membership in the organization shall consist of currently active Licensed Family Child Care
Proǀiders͕ for the purpose of the association bLJlaǁs ǁhen ͞FamilLJ Child Care Proǀiders͟ is referenced it
is referring to Family Child Care and Group Family Child Care Providers. Only Carver County Licensed
Family Child Care members of the association are allowed to vote on elections and general business.
3.2 Licensed Family Child Care Providers shall become members by having paid annual dues as will be
fixed by the board.
3.3 Membership is open to center based child care and Licensed Family Child Care providers from other
counties. These members may not vote, head a committee or serve on the Board of Directors.
3.4 All members will be listed on the association website, www.cclchildcare.org.
Article IV: Board of Directors
4.1 General Powers: The affairs of the Association shall be managed by a Board of Directors not to
exceed sixteen (16) members.
4.2 The Board of Directors shall be composed of at least five (5) and shall not exceed sixteen (16)
members.
4.3 The five (5) elected officers of the Association (President, Vice President, Secretary, Treasurer, and
Website Coordinator) shall be automatically qualified as members of the Executive Board.
4.4 Elected officers shall be qualified provided they are a member of the Association and Licensed as a
Family Child Care Provider in Carver County.
4.5 Officers shall have the right to one vote on each issue to be voted on at the meetings of the Board of
Directors and/or Executive Board.
4.6 The Board of Directors shall have no more than ten (10) Child Care Support Representative positions
elected by the Association members annually.
4.7 Members seeking Child Care Support Representative (CCSR) positions on the Board shall be qualified
provided they are a member of the Association and Licensed as a Family Child Care Provider in Carver
County.
4.8 Each Child Care Support Representative shall have the right to one vote on each issue to be voted on
at meetings of the Board of Directors.
4.9 The Board of Directors shall have no more than two (2) Liaisons per organization that the Board
deems as necessary to be affiliated with, provided that the organization has similar interests at hand.
4.10 Liaison persons shall be qualified provided that they are a member of the Association and Licensed
as a Family Child Care Provider in Carver County.
4.11 Liaison persons shall have the right to one vote on each issue to be voted on at the meetings of the
Board of Directors. If two people share one position, there is one vote per position.
4.12 The Board of directors shall have three (3) appointed positions that shall be automatically qualified
as members of the Board of Directors (Training Coordinator, Membership Coordinator, and
Organizational Representative).
4.13 Appointed positions shall be qualified provided they are a member of the Association and a
Licensed Family Child Care Provider in Carver County.
4.14 Appointed positions shall have the right to one vote on each issue to be voted on at the meetings
of the Board of Directors. If two people share one position, there is one vote per position.
4.15 The members of the Association shall have the authority through voting by a majority vote of the
members present to alter, accept, or reject any action by the Board of Directors and working
committees.
4.16 A Quorum at any Board of Directors meeting shall consist of at least a 50% majority of the Board
members.
4.17 Any members of the Board of Directors missing three (3) unexcused consecutive meetings shall be
dismissed. Written notification of dismissal will be sent.
4.18 A member of the Board of Directors may be dismissed for cause only on the grounds of clear
nonfeasance in office. For such dismissal, a 2/3 majority at a General Meeting is required, but only after
the member is a given ten (10) day written notice specifying the cause.
4.19 The Board of Directors shall have power to make decisions and conduct business of the Association.
4.20 The Board of Directors: President, Vice President, Secretary, Treasurer, MLFCCA Representative,
Training Coordinator, Membership Coordinator, Website Coordinator, Child Care Support
Representatives and Liaison Persons shall serve no more than two (2) consecutive terms in the same
position. All board positions may serve beyond term limits until a successor is found for the board
position.
ARTICLE V: OFFICERS ELECTED AND APPOINTED POSITIONS
5.1 Officers of the Association (President and Vice President) shall be elected by the members of the
Association at a spring meeting in a manner fixed by the Board of Directors, and shall hold office for one
(1) year from June 1 to May 31 or until their successors are elected and seated by the Board of Directors.
With the exception of the Vice President who will hold (1) term as Vice President and one (1) term as
President. This is providing a two (2) year position to the board. Officers of the Association (Secretary,
Treasurer, and Website Coordinator) shall be elected by the members of the Association at a spring
meeting in a manner fixed by the Board of Directors, and shall hold office for two (2) years from June 1
to May 31 or until their successors are elected and seated by the Board of Directors.
5.2 The Appointed positions of the Board of Directors shall be appointed by the Board of Directors at a
time following the spring election, and shall hold office for two (2) years from June 1 to May 31 or until
their successors are appointed and seated.
5.3 Any vacancy occurring as a result of a vacancy in an officer͛s position or appointed position shall be
filled by the Board of Directors or at the Board of Directors option, by the members at a time and place
in a manner as fixed by the Board.
5.4 Officers and Their Responsibilities Shall Be:
A.) PRESIDENT
The President (1 year term) shall be generally responsible for carrying out the objectives and purposes
of the Association. The President presides at all meetings of CCLCCA appointing all committee
chairpersons, contact speakers when appropriate, and shall call special meetings of the Board whenever
deemed necessary or upon the written request of the Board of Directors as provided for in the By-laws,
or by a 2/3 majority. The President is designated by the Board of Directors to review checks and drafts
issued upon funds of the Association or to execute such check or the drafts in the absence of the
Treasurer. The President shall, at the end of the term of office, go into the function of past President as
an advisory position for one year.
B.) VICE PRESIDENT
The Vice President (1 year term) shall perform the duties of the President in the event of their absence,
resignation, or inability to perform their duties and shall assist the President in carrying out their duties
and with the help of the President, assist them in monthly meetings. They shall perform such additional
duties as may be assigned to them by the resolution of the Board of Directors. The Vice President will
move to a 1-year Presidents position following a 1-Year Vice President term.
C.) SECRETARY
The Secretary (2 year term) shall keep correct records by Roberts Rule of Order of all general meetings
and Executive Board Meetings, and shall perform such other duties as may from time to time be
designated to them by the Board. They shall be in charge of files and records and open them for
examination at a convenient and appropriate time at the request of any member of their organization.
They shall write all correspondence for the organization. They shall also act as historian and keep such
records as necessary.
D.) TREASURER
The Treasurer (2 year term) shall have charge of the funds of the Association, and make reports to the
board of Directors at the monthly meetings. Assist with the audits; prepare financial records and filing of
all tax forms required by the IRS.
E.) WEBSITE COORDINATOR
The Website Coordinator (2 year term) shall be responsible for the maintenance of the CCLCCA website
and marketing business. The Website Coordinator shall be elected for a two year term and is a voting
member of the board. If more than one person fills the position, the vote will be shared.
F.) PAST PRESIDENT
They shall function in an advisory position to the President and the Board of Directors and they shall
have the option to attend Board meetings if desired for one year.
5.5 The Secretary term will be elected in the spring to hold office beginning June 1st in the following
years: 2015, 2017, etc.
The Treasurer and the Website Coordinator will be elected in the spring to hold office beginning June 1st
in: 2016, 2018, etc.
5.6 Elected officers (President, Vice President, Secretary, Treasurer, Website Coordinator) shall serve
until a successor is elected. All officers will be seated on a sub-committee.
5.7 Appointed Positions and Their Responsibilities Shall Be:
A) Training Coordinator
The Training Coordinator shall be responsible for organizing and coordinating all training events
and shall be present at all training events or schedule a Community Support Representative to assist.
Communicate all training information to the Board of Directors on a monthly basis, maintain all training
records and follow the training policies for all training issues. The Training Coordinator can assemble
committees as needed to assist in planning and production of training events. The Training Coordinator
shall be appointed by the Board of Directors for a two year term and is a voting member of the Board of
Directors. If more than one person fills the position, the vote will be shared.
B) Membership Coordinator
The Membership Coordinator shall be responsible for incoming memberships and annual
renewals, shall handle all clerical aspects of membership, shall print membership sign in sheets for
monthly trainings, and shall report monthly updates of memberships at board meetings. The
Membership Coordinator shall be appointed by the Board of Directors for a two year term and is a
voting member of the board. If more than one person fills the position, the vote will be shared.
C) Organizational Representative
The representative will be seated on the above Board of Directors with voting power at the
meetings of the Board of Directors and will keep the local Association informed on all matters pertaining
to State and / or County Associations. The State Association Representative will cast votes at Minnesota
Licensed Family Child Care Association meetings. The Alternate State Representative does not have
voting privileges at the CCLCCA Board meetings and at the State association meetings when the State
Representative is present. (The alternate State Representative may vote only when the State
Representative is absent).
a) One Organizational Representative shall be appointed by the members of the Board at a time
and place in the spring in a manner fixed by the Board and shall hold office for one (1) year from June 1st
to May 31st and until their successors shall be elected and seated. The Executive Board will appoint one
Organizational Representative.
b) Any vacancy occurring in the Organizational Representative positions shall be filled by the
Board͕ or at the Board͛s option͕ bLJ the members at a time and place and in a manner as fidžed bLJ the
Board.
c) Organizational Representative Responsibilities be:
The representative will be seated on the above Board of Directors with voting power at
meetings of the Board of Directors and will keep the local Association informed on all matters pertaining
to that organization. The appointed Organizational Representative Alternate will perform these duties
when the Organizational representative is unable to on behalf of the CCLCCA.
D) Hospitality Coordinator
The Hospitality Coordinator helps provide refreshments for our trainings every month. Making
sure water is available along with napkins, silverware, treats, and other catering needs. The Board of
Directors would like to have at least two providers serve on this committee. That would ensure that
someone would be in attendance at trainings on a consistent basis. Time commitment is minimal for this
committee.
5.8 All Appointed positions will hold the same office for two (2) years. The Training Coordinator and
Hospitality Coordinator will be appointed in the spring to hold office in the following years: 2016, 2018,
etc. The Membership Coordinator and the Organizational Representative will be appointed in the spring
to hold office in the following years: 2015, 2017, etc.
5.9 Appointed Positions shall serve no more than two (2) consecutive terms in the same position. The
board positions may serve beyond term limits until a successor is found for the board position.
ARTICLE VI: CHILD CARE SUPPORT REPRESENTATIVES
6.1 Child Care Support Representative shall be elected by the members of the Association at a time and
place in the spring to hold office in a manner fixed by the Board and shall hold office for one (1) year
from June 1 to May 31 or until their successors shall be elected and seated.
The following communities or groups of communities shall be eligible to be represented on the board by
a childcare support representative.
Carver, Chanhassen, Excelsior, Chaska, Cologne, Hamburg, Norwood/Young America, Waconia,
Watertown, New Germany, Mayer, Victoria
6.2 Any vacancy occurring in a Child Care Support Representative position shall be filled by the Board of
Directors, or at the Board of Directors option, by the members at a time and place and in a manner as
fixed by the Board of Directors.
6.3 Child Care Support Representatives responsibilities shall be:
A.) Act as a contact person within the community between providers and the Board of Directors
to guide the direction of CCLCCA.
B.) Work with communications within each community, assist with mailings, and other public
relations duties assigned by the Board of Directors.
C.) The Support Representatives are expected to hold networking opportunities for providers in
the community as determined by individual community needs.
6.4 Child Care Support Representatives shall serve no more than two (2) consecutive terms in the same
position. The board positions may serve beyond term limits until a successor is found for the board
positions.
ARTICLE VII: LIAISON PERSONS
7.1 One Liaison Person shall be elected by the members of the Association at a time and place in the
spring in a manner fixed by the Board and shall hold office for one (1) year from June 1 to May 31 or
until their successors shall be elected and seated.
ϳ͘Ϯ AnLJ ǀacancLJ occurring in the Liaison Person positions shall be filled bLJ the Board͕ or at the Board͛s
option, by the members at a time and place and in a manner as fixed by the Board.
7.3 Liaison Person Responsibilities Shall Be:
A.) Act as contact person within county between providers and Board of Directors to guide the direction
of CCLCCA.
B.) Chair a committee such as the Provider of the Year, Nominating Committee, Fundraiser Committee,
Newsletter Committee or Committees for special projects adopted by the Board of Directors.
7.4 Liaisons shall serve no more than two (2) consecutive terms in the same position. The board
positions may serve beyond term limits until a successor is found for the board position.
ARTICLE VIII: EXECUTIVE BOARD AND BOARD OF DIRECTORS
8.1 The Executive Board shall consist of the President, Vice-President, Secretary, Treasurer, and Website
Coordinator.
8.2 The members of the Association shall have the authority through voting by a majority vote of the
members present to alter, accept, or reject any action by the Executive Board/Board of Directors and
working committees.
8.3 A Quorum at any Board of Directors meeting shall consist of at least a 50% majority of the Board
members.
8.4 Any members of the Board with unexplained absences of three (3) consecutive meeting shall be
dismissed. Written notification of dismissal will be sent.
8.5 A member of the Board of Directors may be dismissed for cause only on the grounds of clear
nonfeasance in office. For such dismissal, a 2/3 majority at a General Meeting is required, but only after
the member is given a ten (10) day written notice specifying the cause.
8.6 The Board of Directors/Executive Board shall have power to make decisions and conduct the
business of the Association.
8.7 The Executive Board shall decide which organizations/agencies will have non-voting representation
on the Board.
Article IX: Meetings
9.1 Board Meetings of the Association shall be held on a regular date to be determined by the Board. All
Board meetings are open to members. If you would like to attend the Board meeting or be put on the
agenda, you should contact your Support Representative seven (7) days in advance.
9.2 General meetings of the Association shall be held monthly during the training year on a regular date
to be determined by the Board of Directors.
9.3 The Board of Directors and Executive Board meetings may be held at any time at the call of the
President or at the request of any three (3) members of the Board of Directors/Executive Board.
9.4 Special general meetings may be called by a majority vote of the Board of Directors. Seven (7)
written days notice shall be given of any special general meeting.
9.5 A quorum at any general meeting or special meeting shall consist of no less than five(5) members
including the Executive Board.
9.6 All questions and matters proposed for consideration at general meetings shall be determined by
simple majority vote of those present, unless otherwise specified in this document.
Article X: Elections
10.1 A nominating committee will be appointed by the Board of Directors to put forth a ballot for the
spring election.
10.2 Nominations for elective positions may be made by any individual member at the appointed
meeting.
ϭϬ͘ϯ Indiǀiduals nominated shall proǀide their oǁn ͞background information͘͟
10.4 A nominee must be a paid member of the Association one month prior to elections to be
nominated for an elective position.
Article XI: Committees
11.1 The Board of Directors or President may designate one or more committees. Members of the
committees shall be voluntary. Committees shall have such authority as shall be delegated by the Board
of Directors.
11.2 Each committee shall have representation of at least one Board member.
Article XII: Amendments
12.1 These By-Laws may be amended by a 2/3 majority vote of the membership present at a monthly
meeting. All amendments shall be submitted in writing to all members at least ten (10) days before the
meeting. Only members of the Association shall receive by-laws and be able to vote.
Article XIII: Roberts Rule of Order
ϭϯ͘ϭ The rules contained in ͞Roberts Rule of Order the Standard Guide of ParliamentarLJ Procedure͟
shall govern this Association in all cases to which applicable, and in which not inconsistent with the by-
laws of this Association.
Article XIV: Operational Limitations
14.1 Notwithstanding any other provision of these by-laws the Association shall not carry on any other
activities not permitted to be carried on (a) by a corporation exempt from Federal Income Tax under
Section 501(c) of the Internal Revenue Code of 1954 (or the corresponding provision of any future
United States Internal Revenue Law) or (b) by a corporation contribution to which is a deduction under
Section 170(c) (2) of the Internal Revenue Code of 1954 (or corresponding provisions of any future
United States Internal Revenue Law).
14.2 No substantial part of the activities of the Association shall be the carrying on of propaganda. The
Association shall not participate in or intervene in (including the publishing or distribution of statements
of) any political candidate for public office.
Article XV: Dissolution Clause
15.1 Upon the dissolution of the Association, the Executive Board shall after paying or making provision
for the payment of all of the liabilities of the Association dispose of all of the assets of the Association
exclusively for the purpose of the Association in such manner or to such organization or organizations
organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at
the time qualify organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or
corresponding provision of any future United States Internal Revenue Law) as the Executive Board shall
determine. Any of such assets not so disposed of shall be disposed of by the Circuit of the County in
which the principal office of the Association is located, exclusively for such purposes or to such
organization or organizations as said court shall be determined, which are organized and operated for
such purposes.
Article XVI: Right of Participation
16.1 No person(s) shall be denied the service of facilities of this Association, or be excluded from
membership and perturbation therein because of race, color, creed, sex, or religion and discrimination
of any kind in this regard is expressly prohibited.
CCLCCA By-Law History
Revisions Approved March 2001
Revisions Approved