Carver County Licensed Child Care Association
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CCLCCA Roles At A Glance


President

The President (1 year term) shall be generally responsible for carrying out the objectives and purposes
of the Association. The President presides at all meetings of CCLCCA appointing all committee
chairpersons, contact speakers when appropriate, and shall call special meetings of the Board whenever
deemed necessary or upon the written request of the Board of Directors as provided for in the By-laws,
or by a 2/3 majority. The President is designated by the Board of Directors to review checks and drafts
issued upon funds of the Association or to execute such check or the drafts in the absence of the
Treasurer. The President shall, at the end of the term of office, go into the function of past President as
an advisory position for one year

Vice President

The Vice President (1 year term) shall perform the duties of the President in the event of their absence,
resignation, or inability to perform their duties and shall assist the President in carrying out their duties
and with the help of the President, assist them in monthly meetings. They shall perform such additional
duties as may be assigned to them by the resolution of the Board of Directors. The Vice President will
move to a 1-year Presidents position following a 1-Year Vice President term

Secretary

The Secretary (2 year term) shall keep correct records by Roberts Rule of Order of all general meetings
and Executive Board Meetings, and shall perform such other duties as may from time to time be
designated to them by the Board. They shall be in charge of files and records and open them for
examination at a convenient and appropriate time at the request of any member of their organization.
They shall write all correspondence for the organization. They shall also act as historian and keep such
records as necessary

Treasurer

The Treasurer (2 year term) shall have charge of the funds of the Association, and make reports to the
board of Directors at the monthly meetings. Assist with the audits; prepare financial records and filing of
all tax forms required by the IRS.

Website Coordinator

The Website Coordinator (2 year term) shall be responsible for the maintenance of the CCLCCA website
and marketing business. The Website Coordinator shall be elected for a two year term and is a voting
member of the board. If more than one person fills the position, the vote will be shared.

Training Coordinator

The Training Coordinator shall be responsible for organizing and coordinating all training events
and shall be present at all training events or schedule a Community Support Representative to assist.
Communicate all training information to the Board of Directors on a monthly basis, maintain all training
records and follow the training policies for all training issues. The Training Coordinator can assemble
committees as needed to assist in planning and production of training events. The Training Coordinator
shall be appointed by the Board of Directors for a two year term and is a voting member of the Board of
Directors. If more than one person fills the position, the vote will be shared

Membership Coordinator

The Membership Coordinator shall be responsible for incoming memberships and annual
renewals, shall handle all clerical aspects of membership, shall print membership sign in sheets for
monthly trainings, and shall report monthly updates of memberships at board meetings. The
Membership Coordinator shall be appointed by the Board of Directors for a two year term and is a
voting member of the board. If more than one person fills the position, the vote will be shared.

Hospitality Coordinator

The Hospitality Coordinator helps provide refreshments for our trainings every month. Making
sure water is available along with napkins, silverware, treats, and other catering needs. The Board of
Directors would like to have at least two providers serve on this committee. That would ensure that
someone would be in attendance at trainings on a consistent basis. Time commitment is minimal for this
committee.

Area Support Reps

Shall act as a contact person within the community between providers and the Board of Directors
to guide the direction of CCLCCA.  Work with communications within each community, assist with mailings, and other public relations duties assigned by the Board of Directors.  The Support Representatives are expected to hold networking opportunities for providers in the community as determined by individual community needs.  Child Care Support Representatives shall serve no more than two (2) consecutive terms in the same
position. The board positions may serve beyond term limits until a successor is found for the board
positions.

Liaison

Shall act as contact person within county between providers and Board of Directors to guide the direction
of CCLCCA.  Chair a committee such as the Provider of the Year, Nominating Committee, Fundraiser Committee,
Newsletter Committee or Committees for special projects adopted by the Board of Directors.  Liaisons shall serve no more than two (2) consecutive terms in the same position. The board positions may serve beyond term limits until a successor is found for the board position.

Organizational Rep

The representative will be seated on the above Board of Directors with voting power at the
meetings of the Board of Directors and will keep the local Association informed on all matters pertaining
to State and / or County Associations. The State Association Representative will cast votes at Minnesota
Licensed Family Child Care Association meetings. The Alternate State Representative does not have
voting privileges at the CCLCCA Board meetings and at the State association meetings when the State
Representative is present. (The alternate State Representative may vote only when the State
Representative is absent).
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  • Home
  • CCLCCA Information
    • Board Members
    • Roles At A Glance
    • By-Laws
  • Providers
    • 2022 - 2023 Trainings
    • Brochure
    • Membership Form
    • T-Shirt Fundraiser
    • Resources
  • Parent Page
    • Daycare Inquiry
    • Provider directory >
      • Carver, Chanhassen, Chaska
      • Cologne, Hamburg, Mayer, New Germany
      • NYA, Victoria, Waconia, Watertown
      • Beyond Carver County
  • Contact