CCLCCA Roles At A Glance
Open positions for the 2022-2023 year: |
Vice President
Treasurer Area Support Representative Hospitality Co-Coordinator Organization Representative |
President |
The President (1 year term) shall be generally responsible for carrying out the objectives and purposes
of the Association. The President presides at all meetings of CCLCCA appointing all committee chairpersons, contact speakers when appropriate, and shall call special meetings of the Board whenever deemed necessary or upon the written request of the Board of Directors as provided for in the By-laws, or by a 2/3 majority. The President is designated by the Board of Directors to review checks and drafts issued upon funds of the Association or to execute such check or the drafts in the absence of the Treasurer. The President shall, at the end of the term of office, go into the function of past President as an advisory position for one year |
Vice President |
The Vice President (1 year term) shall perform the duties of the President in the event of their absence,
resignation, or inability to perform their duties and shall assist the President in carrying out their duties and with the help of the President, assist them in monthly meetings. They shall perform such additional duties as may be assigned to them by the resolution of the Board of Directors. The Vice President will move to a 1-year Presidents position following a 1-Year Vice President term |
Secretary |
The Secretary (2 year term) shall keep correct records by Roberts Rule of Order of all general meetings
and Executive Board Meetings, and shall perform such other duties as may from time to time be designated to them by the Board. They shall be in charge of files and records and open them for examination at a convenient and appropriate time at the request of any member of their organization. They shall write all correspondence for the organization. They shall also act as historian and keep such records as necessary |
Treasurer |
The Treasurer (2 year term) shall have charge of the funds of the Association, and make reports to the
board of Directors at the monthly meetings. Assist with the audits; prepare financial records and filing of all tax forms required by the IRS. |
Website Coordinator |
The Website Coordinator (2 year term) shall be responsible for the maintenance of the CCLCCA website
and marketing business. The Website Coordinator shall be elected for a two year term and is a voting member of the board. If more than one person fills the position, the vote will be shared. |
Training Coordinator |
The Training Coordinator shall be responsible for organizing and coordinating all training events
and shall be present at all training events or schedule a Community Support Representative to assist. Communicate all training information to the Board of Directors on a monthly basis, maintain all training records and follow the training policies for all training issues. The Training Coordinator can assemble committees as needed to assist in planning and production of training events. The Training Coordinator shall be appointed by the Board of Directors for a two year term and is a voting member of the Board of Directors. If more than one person fills the position, the vote will be shared |
Membership Coordinator |
The Membership Coordinator shall be responsible for incoming memberships and annual
renewals, shall handle all clerical aspects of membership, shall print membership sign in sheets for monthly trainings, and shall report monthly updates of memberships at board meetings. The Membership Coordinator shall be appointed by the Board of Directors for a two year term and is a voting member of the board. If more than one person fills the position, the vote will be shared. |
Hospitality Coordinator |
The Hospitality Coordinator helps provide refreshments for our trainings every month. Making
sure water is available along with napkins, silverware, treats, and other catering needs. The Board of Directors would like to have at least two providers serve on this committee. That would ensure that someone would be in attendance at trainings on a consistent basis. Time commitment is minimal for this committee. |
Area Support Reps |
Shall act as a contact person within the community between providers and the Board of Directors
to guide the direction of CCLCCA. Work with communications within each community, assist with mailings, and other public relations duties assigned by the Board of Directors. The Support Representatives are expected to hold networking opportunities for providers in the community as determined by individual community needs. Child Care Support Representatives shall serve no more than two (2) consecutive terms in the same position. The board positions may serve beyond term limits until a successor is found for the board positions. |
Liaison |
Shall act as contact person within county between providers and Board of Directors to guide the direction
of CCLCCA. Chair a committee such as the Provider of the Year, Nominating Committee, Fundraiser Committee, Newsletter Committee or Committees for special projects adopted by the Board of Directors. Liaisons shall serve no more than two (2) consecutive terms in the same position. The board positions may serve beyond term limits until a successor is found for the board position. |
Organizational Rep |
The representative will be seated on the above Board of Directors with voting power at the
meetings of the Board of Directors and will keep the local Association informed on all matters pertaining to State and / or County Associations. The State Association Representative will cast votes at Minnesota Licensed Family Child Care Association meetings. The Alternate State Representative does not have voting privileges at the CCLCCA Board meetings and at the State association meetings when the State Representative is present. (The alternate State Representative may vote only when the State Representative is absent). |